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You can select standard number formats (General, Number, Currency, Accounting, Short Date, Long Date, Time, Percentage, Fraction, Scientific, Text) on the home tab of the ribbon using the Number Format menu. The screen below shows the same values in column B and D, but D is narrower and Excel makes adjustments on the fly. Excel will display as many decimal places as space allows, and will round decimals and use scientific number format when space is limited. The display of numbers using the General number format is somewhat "fluid". General is defaultīy default, cells start with the General format applied. Note: you can open Format Cells dialog box with the keyboard shortcut Control + 1. You'll find a complete list of number formats, organized by category, on the Number tab: This button opens the Format Cells dialog box. Below this menu to the right, there is small button to access all number formats, including custom formats: On the home tab of the ribbon, you'll find a menu of build-in number formats. The key thing to understand is that number formats change the way numeric values are displayed, but they do not change the actual values. For example, the table below shows 7 different number formats applied to the same date, January 1, 2019: Input

Pivot Tables - via value field settingsĪ number format is a special code to control how a value is displayed in Excel.

You can use them in tables, charts, pivot tables, formulas, and directly on the worksheet. Many areas in Excel support number formats. Video: What is a number format What can you do with custom number formats?Ĭustom number formats can control the display of numbers, dates, times, fractions, percentages, and other numeric values. Using custom formats, you can do things like format dates to show month names only, format large numbers in millions or thousands, and display negative numbers in red. As a bonus, they make worksheets look more consistent and professional. They are a great way to save time in Excel because they perform a huge amount of formatting automatically. The key benefit of number formats is that they change how a number looks without changing any data. Number formats control how numbers are displayed in Excel.